Roundup · 2026

Best gym management software in the United States

Eight platforms compared across pricing, member app quality, AI, scheduling, access control and marketing. Written by one of them — which is why every entry says what it does better than us.

Figures last checked 14 August 2026All pricing NZD unless statedRe-verified quarterly (68d)

The questions that decide it

1. What’s the total cost including payment fees?
US gym software costs range from $0/month (funded by payment commission) to $200+/month with no commission. The all-in number depends on both the subscription and what percentage the platform takes of every membership payment.
2. ACH or card?
US ACH direct debit is cheaper per transaction than card. Stripe ACH, GoCardless ACH and some local processors support it. Confirm your platform handles ACH before committing.
3. Is marketing/CRM included or separate?
PushPress sells Grow as a separate US$329/month product. Gymdesk, TeamUp and PATO include marketing automation in the base plan. Mindbody gates it to higher tiers. This single difference can flip the total-cost comparison.
4. What do members actually get?
Most gym apps in the US are a booking screen with a payment button. PATO is the only platform in this list with a member AI companion for nutrition, workout planning and daily coaching.

The options

Eight, in no particular order

Mindbodybest for studios needing the consumer marketplace

United States · founded 2000

US-headquartered with the largest consumer marketplace in the gym software category (~3 million users). Dominant in US yoga, Pilates and boutique fitness. 4.0/5 overall, 3.6/5 on value.

Pricing: From US$79/month per location · tier pricing quote-onlymindbodyonline.com(opens their pricing page in a new tab). Processing rates not published — ask in writing before signing. Marketplace commission: 20% of a new client’s first purchase, capped at $30. Branded app: $249–299/mo, or their top tier.
Member app: Generic Mindbody consumer app for discovery and booking; custom-branded version paid add-on. AI front desk answers questions and books sessions (customer-service tool, not a member coaching companion). No member AI companion.
AI: AI front desk: answers questions, books sessions, follows up missed calls. Marketing automation on higher tiers. No member workout/nutrition AI companion.
Scheduling: Broadest scheduling engine in this comparison: classes, appointments, rooms, equipment, staff and retail together. Consumer marketplace drives discovery. Strong for mixed-service studios.
Access control: Brivo partnership for access control — third-party hardware, not native. Quote hardware and integration separately.
Marketing: Consumer marketplace is the main lead-generation mechanism. Traditional automation on higher tiers only.
Best for: US boutique studios where consumer discovery through the Mindbody marketplace justifies the total cost.
Watch for: Full tier pricing is quote-only — the only published USD figure is "from $79/month". Processing rates not published. Marketplace commission adds to every new-client acquisition.

Full comparison with PATO →

PushPressbest for CrossFit and functional fitness — their home market

United States

US-headquartered with a large CrossFit community footprint. Unlimited members, transparent USD pricing and the strongest owner AI assistant in this comparison. This is their home market.

Pricing: $0 on Free · $159 Pro · $229 Maxpushpress.com(opens their pricing page in a new tab), all plans unlimited members. Card processing: 4.99% + $0.30 on cards (Free plan)pushpress.com(opens their pricing page in a new tab). Every plan takes a percentage. Grow (CRM + automation + website): Grow — US$329/month + US$699 setuppushpress.com(opens their pricing page in a new tab). US ACH: 0.79% + $0.30 on Pro and Max plans. Branded app: +$81–97/mo.
Member app: Generic PushPress Members app for reservations, workout history and billing. No member AI companion. Strong workout-tracking integration for CrossFit and functional fitness.
AI: PushPress AI Assistant(Pro/Max) can answer questions against live gym data and, after confirmation, act on memberships, billing and at-risk accounts. Strongest owner AI here. Not a member-facing companion.
Scheduling: Classes, appointments, waitlists, workout tracking and memberships in Core. CrossFit and functional fitness-specific scheduling tools are well-developed for this market.
Access control: No verified integrated smart-lock or door-access system confirmed in US documentation. Treat physical access as unconfirmed from official sources.
Marketing: Grow (US$329/month + US$699 setup) is a separate CRM, lead automation and website product — not included in Core. The structural difference from platforms where marketing is included.
Best for: US CrossFit boxes, functional fitness gyms and martial arts schools that want unlimited members, transparent pricing, strong owner AI and are in PushPress's home ecosystem.
Watch for: Every plan takes a percentage of card payments. Grow is US$329/month extra. No verified native access control.

Full comparison with PATO →

Gymdeskbest for transparent pricing, martial arts, processor independence

United States · remote

US-based remote company. Every feature included at every tier, no platform commission. Best native martial-arts toolset. Capterra 4.8/5 from 148 reviews. Standard third-party access hardware.

Pricing: US$75–325/monthgymdesk.com(opens their pricing page in a new tab). No platform commission. Lower tier with Gymdesk Payments; US$25–50 more with another processor. US ACH via Stripe confirmed. Access control: US$100/month (up to 3 devices). Branded app: US$100/monthgymdesk.com(opens their pricing page in a new tab). 30-day free trial, no card.
Member app: Generic Gymdesk Members App for booking and check-in. Branded app US$100/month. No member AI companion.
AI: Rules-based automation engine with no verified AI schedule generator or member AI companion. Automations are manually configured.
Scheduling: Classes, attendance, kiosk, rank progression, POS, family accounts, trial management and website builder all included. Best martial-arts scheduling in this comparison.
Access control: Rhombus, Seam, Kisi and compatible locks — standard hardware, not proprietary. US$100/month up to 3 devices.
Marketing: Lead capture, nurture, winback, referrals, reviews and website builder included. Most complete low-end marketing toolkit; sequences are the gym’s to design.
Best for: US martial arts academies, CrossFit boxes and independent gyms that want every feature included, no commission, and standard access hardware.
Watch for: Branded app and access each add US$100/month. No verified native AI.

GymMasterbest for 24/7 gyms needing integrated access

Christchurch, New Zealand · founded 1997

Christchurch-built, operating in the US market. US$89–209/mo (software) · US$129–249/mo (with door access)gymmaster.com(opens their pricing page in a new tab). Per-transaction fee: US$0.20 (published). 4.2/5 · 334 ratings · US App Storeapps.apple.com(opens their pricing page in a new tab).

Pricing: US$89–209/mo (software) · US$129–249/mo (with door access)gymmaster.com(opens their pricing page in a new tab). ACH direct debit confirmed via Paysafe (2.75% card + US$0.10/transaction; direct debit presentment US$0.35)gymmaster.com(opens their pricing page in a new tab). Per-transaction fee: US$0.20 (published). No minimum contract; 60-day money-back guarantee.
Member app: GymMaster Member app iOS and Android. 4.2/5 · 334 ratings · US App Storeapps.apple.com(opens their pricing page in a new tab). No verified member AI companion. Custom-branded apps available; pricing not published.
AI: No production AI schedule generator or member AI companion verified from official sources. Rules-based automation included.
Scheduling: Class scheduling, check-in, trial memberships, recurring billing and access tied to live membership status.
Access control: Proprietary Gatekeeper hardware (controller, RFID readers, fobs). Strongest integrated access proposition for 24/7 gyms. Hardware is purchased separately. Post-cancellation hardware behaviour not publicly documented.
Marketing: Rules-based automation for retention and billing outreach included.
Best for: US 24/7 gyms where integrated proprietary access control alongside live membership status is the primary requirement.
Watch for: Proprietary Gatekeeper hardware creates vendor dependency — if you switch gym software, your access hardware complicates the move. Readers only work with GymMaster’s controller; a software change can require a hardware change. No verified member AI companion.

Full comparison with PATO →

TeamUpbest for class-led studios wanting scheduling done right

United Kingdom

Highest-rated globally at 4.8/5 (346 reviews). Free migration and one-to-one onboarding included. US$119–379/mo by active customersgoteamup.com(opens their pricing page in a new tab).

Pricing: US$119–379/mo by active customersgoteamup.com(opens their pricing page in a new tab). Month-to-month, no setup fee, adjusts automatically by active customers. Branded app: +$99/mogoteamup.com(opens their pricing page in a new tab) (US equivalent). Stripe ACH and GoCardless US ACH available for bank direct debit.
Member app: TeamUp Member Booking app for iOS and Android. 4.3/5 · 4 ratings (current app) · 3.7/5 · 12 ratings (legacy)apps.apple.com(opens their pricing page in a new tab) — small sample, treat as insufficient data. AI Workout Builder in TeamUp Perform (coaching/owner tool, not a member companion).
AI: TeamUp Perform: AI Workout Builder for coaches (not a member companion). No automated timetable generation.
Scheduling: Classes, appointments, courses, packs, waitlists, cancellation policies and online booking. Free migration and one-to-one onboarding are differentiators for gyms switching platforms.
Access control: Kisi integration available. No native door-access ecosystem confirmed for US.
Marketing: Basic booking confirmations, reminders and billing retries included. Not a CRM-heavy platform.
Best for: US class-led studios that want the highest-rated scheduling, good onboarding support and Stripe/GoCardless ACH direct debit.
Watch for: US subscription pricing needs direct verification. No strong access control or deep CRM.

WellnessLivingbest for US gyms wanting a North American all-in-one platform

Toronto, Canada · founded 2012 · US-available

Canadian-headquartered, strongly present in the US market. Comprehensive all-in-one platform for scheduling, billing and CRM. 4.4/5 · 613 global reviews.

Pricing: US$69–349/mo (Starter/Business/BusinessPro)wellnessliving.com(opens their pricing page in a new tab). Processing rates not published. No publicly verified trial, contract or setup terms.
Member app: WellnessLiving Achieve on iOS and Android. 3.1/5 · 51 ratings · US App Storeapps.apple.com(opens their pricing page in a new tab). No verified member AI companion.
AI: Automation workflows for follow-up, retention and onboarding described but no verified production AI schedule generator or member AI companion confirmed.
Scheduling: Classes, appointments, memberships, packages, self-service booking and reporting. Broad feature set for a North American all-in-one.
Access control: Physical access control not confirmed from official sources. Verify directly with WellnessLiving.
Marketing: Lead capture, automated follow-up and re-engagement workflows are described as core features, not an add-on.
Best for: US gyms wanting a comprehensive North American platform with automation included, willing to go through a sales conversation to get pricing.
Watch for: All pricing requires a demo. Support response times are a recurring review concern. US App Store rating not verified in this research.

ClubOSbest for larger US clubs with a dedicated sales team

North America

CRM-led gym management platform built for North American clubs and chains. Focused on sales accountability, lead follow-up and collections. 4.2/5 · 192 global reviews. Customers typically reach 95%+ collection within 30 days of switchingclub-os.com(opens their pricing page in a new tab).

Pricing: Not published — quote onlyclub-os.com(opens their pricing page in a new tab). Billing via ASF Payment Solutions — rates not published separately.
Member app: Standard or custom-branded member app; pricing not published. No verified member AI companion.
AI: ClubOS describes structured CRM workflows and sales automation rather than generative AI. No verified AI schedule generator or member AI companion.
Scheduling: Scheduling, POS, agreements, check-in, staff timekeeping and analytics as part of the all-in-one package. Built for full-service clubs.
Access control: Brivo and Passport Technologiesclub-os.com(opens their pricing page in a new tab). Standard hardware, not proprietary. Mobile QR check-in also available.
Marketing: Lead capture, prospect engagement, onboarding, retention, reactivation and delinquency workflows are ClubOS’s core strength. The CRM-first approach is the reason to choose it.
Best for: Larger US gym clubs and chains where lead-to-member conversion, sales accountability and structured collections workflows are the priority.
Watch for: All pricing is quote-only. Built for larger clubs — not the right fit for a small independent gym wanting self-service signup.

PATObest for gyms that want everything in one AI-first platform

Aotearoa New Zealand · built by NEZIAK · US-available

Our own entry — weigh it accordingly. PATO is an AI-first gym operating system: not AI added to existing software, but built around an agent that already knows your gym’s members, classes, pricing and coaches, and can act on it. Every feature on every plan — no tier gates. Used by general fitness gyms, 24/7 facilities, MMA gyms and PT studios. The most complete base offer at this price point.

Pricing: NZ$99 / NZ$249 / NZ$499 per month by member count, billed in NZD. US ACH direct debit via Stripe or GoCardless. No commission on member payments. 14-day free trial, no card.
Member app: PATO on iOS and Android. Member AI companion: meal logging from a photo, workout plans, 2,900+ movement library, body composition tracking, gamification and rewards. Gym-branded App Store version: NZ$499 setup + NZ$99/month.
AI: Member AI companion for daily nutrition, fitness and habit tracking. Owner AI agent across management, marketing and retention. Marketing sequences written from a brief by PATO, not a blank template.
Scheduling: Classes (NZ$49/mo), 1:1 sessions with per-trainer availability, self check-in, visitor passes and website booking page. Door scan marks class attendance automatically.
Access control: Access is not a proprietary ecosystem — it’s an integration. Gym Access Basic (NZ$39/month): QR check-in with static or rotating codes, physical card printing, existing key import (Code 128 supported). Access Pro connects with major providers via Seam and Kisi — hardware you own, that works with or without PATO. The point: you’re not locked into a reader ecosystem that chains you to one SaaS. If you change software, your doors keep working.
Marketing: Included on every plan: lead pipeline, four pre-written sequences, Instagram and Facebook inbound message handling, broadcast email and website builder. Not a paid add-on.
Best for: General fitness gyms, 24/7 facilities, MMA and martial arts academies, CrossFit boxes and PT studios that want one platform for everything. Member AI companion, coaching tools, gamification, scheduling with a built-in website, marketing that writes itself, and billing with no commission — all on every plan. No feature gating. The most complete base offer at this price point.
Watch for: Billed in NZD. New to the US market with limited US gym base. No consumer marketplace — if discovery by strangers is the priority, Mindbody leads here.

At a glance

	Subscription	Commission	US ACH	Capterra
Mindbody	From US$79/mo (tiers quote-only)	Not published		4.0
PushPress	US$0–229	2.75–4.99% cards		4.7
Gymdesk	US$75–325	None		4.8
GymMaster	US$89–209/mo	US$0.20/transaction	Verify	4.7
TeamUp	US$119–379/mo	None		4.8
WellnessLiving	US$69–349/mo	Not published	Verify	4.4
ClubOS	Quote required	Via ASF (not published)	Verify	4.2
PATO	NZ$99–499 (NZD)	None		—

Member AI = companion for nutrition/workouts/coaching. Capterra global aggregates. Data October 2026.

The honest summary

Consumer marketplace to be found inMindbody
CrossFit/functional fitness, home market, owner AIPushPress
Transparent pricing, martial arts, no commissionGymdesk
Larger clubs, CRM-led sales and collectionsClubOS
Members who actually use the app, dailyPATO

Four of those five point somewhere other than us. A roundup that only recommends the author isn’t useful to anyone.

Figures from vendor-published sources and Perplexity Deep Research, October 2026. Mindbody and GymMaster USD subscription tiers, and US App Store ratings for several platforms, are flagged as unverified pending a targeted US research pass. Where a figure is missing, this page says so rather than estimating one.

Free trial

If retention is the problem, start here

Fourteen days with everything switched on, no card. If one of the other seven fits you better, the comparison pages say so.

Start free trial Compare in detail

14 days, everything on
No card required
Cancel any time